Overview

Entry Requirements (Kenya) • KCSE Mean Grade C- (Minus) and above • OR Equivalent qualification • Mature entry with relevant experience Programme Duration 2 Years (4 Semesters) Year 1 - Semester 1 Module 1: Introduction to Public Administration Hours: 60 Hours • Definition and scope • History and evolution • Theories of public administration • Public vs private administra

Course Description

DIPLOMA IN PUBLIC ADMINISTRATION AND MANAGEMENT

Programme Duration: 2 Years (4 Semesters)

Mode of Study: Full-time / Part-time

Target Group: School leavers, civil servants, NGO staff, and aspiring administrators

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YEAR 1 – SEMESTER 1

Module 1: Introduction to Public Administration

Unit 1: Foundations of Public Administration

• Meaning and scope of public administration
• Evolution and history of public administration
• Importance in governance

Unit 2: Theories of Public Administration

• Classical theory
• Human relations theory
• Systems theory

Unit 3: Public vs Private Administration

• Differences and similarities
• Roles and responsibilities

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Module 2: Principles of Management

Unit 1: Introduction to Management

• Functions of management (planning, organizing, leading, controlling)
• Roles of managers

Unit 2: Organizational Structure

• Types of organizational structures
• Authority and responsibility

Unit 3: Decision Making

• Decision-making process
• Problem-solving techniques

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Module 3: Communication Skills

Unit 1: Fundamentals of Communication

• Types of communication
• Barriers to effective communication

Unit 2: Professional Writing

• Report writing
• Official correspondence

Unit 3: Public Speaking

• Speech preparation
• Presentation skills

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YEAR 1 – SEMESTER 2

Module 4: Human Resource Management

Unit 1: HR Fundamentals

• Recruitment and selection
• Staff training and development

Unit 2: Employee Relations

• Motivation theories
• Conflict management

Unit 3: Performance Management

• Appraisal systems
• Discipline and ethics

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Module 5: Public Finance

Unit 1: Introduction to Public Finance

• Government budgeting
• Sources of revenue

Unit 2: Financial Management

• Budget preparation
• Financial control

Unit 3: Procurement and Accountability

• Procurement procedures
• Auditing and accountability

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Module 6: ICT in Public Administration

Unit 1: Computer Applications

• Basic computer skills
• MS Office tools

Unit 2: E-Government

• Digital governance
• Online service delivery

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YEAR 2 – SEMESTER 1

Module 7: Governance and Ethics

Unit 1: Principles of Governance

• Good governance
• Rule of law

Unit 2: Ethics in Public Service

• Integrity and accountability
• Anti-corruption measures

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Module 8: Public Policy

Unit 1: Policy Development

• Policy formulation process
• Stakeholder involvement

Unit 2: Policy Implementation

• Strategies and challenges

Unit 3: Policy Evaluation

• Monitoring and evaluation

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Module 9: Project Management

Unit 1: Project Planning

• Project cycle
• Needs assessment

Unit 2: Project Implementation

• Resource management
• Risk management

Unit 3: Monitoring and Evaluation

• Indicators and reporting

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YEAR 2 – SEMESTER 2

Module 10: Local Government Administration

Unit 1: Structure of Local Government

• County governments
• Decentralization

Unit 2: Service Delivery

• Public service provision
• Community participation

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Module 11: Leadership and Strategic Management

Unit 1: Leadership Skills

• Leadership styles
• Team building

Unit 2: Strategic Planning

• Vision and mission development
• Strategic analysis

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Module 12: Research Methods

Unit 1: Research Fundamentals

• Types of research
• Research design

Unit 2: Data Collection and Analysis

• Questionnaires and interviews
• Data interpretation

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Module 13: Industrial Attachment / Internship

• Field placement in government or NGO
• Report writing and presentation

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Assessment Methods

• Continuous Assessment Tests (CATs)
• Assignments and presentations
• End-of-semester examinations
• Internship report

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Career Opportunities

• Public administrator
• County government officer
• NGO program officer
• Office manager
• Policy assistant

What you will learn

Requirements

A Diploma in Public Administration and Management is a specialized qualification designed to prepare you for a career in the public sector, non-profit organizations, and related fields. The specific structure, entry requirements, and focus of the program can vary significantly depending on the country and institution.

Entry Requirements (Kenya)

• KCSE Mean Grade C- (Minus) and above
• OR Equivalent qualification
• Mature entry with relevant experience

Programme Duration

2 Years (4 Semesters)